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Friday, July 29, 2016

Announcements

FY2016 HUD NOFA New and Renewal Applications and the CoC Ranking Protocol.

Posted by akelly on July 21, 2016

Attached please find the Out-Wayne FY2016 HUD NOFA New and Renewal Applications and the CoC Ranking Protocol.  This information has also been blasted to the e-mail list.
Please note due dates and submission protocol.
​AppelWorks​

Projects Ranking FY2016

New Project App FY2016

Renewal App FY2016

Meeting Materials for the 18th

Posted by akelly on July 15, 2016

Please review attached in preparation for the meeting on Monday, July 18.  Please note that the room has been changed.  We will meet at Wayne County Community College District, Downriver Campus, Taylor (21000 Northline), Conference Room #3 at 2 pm.

Project Rankings Draft

ESG CoC Funding

Meeting on July 18th

Posted by akelly on July 12, 2016

The Out-Wayne County Homeless Services Coalition will meet from 2 pm - 4 pm on Monday, July 18 in Conference Room #1, Wayne County Community College Downriver Downriver Campus located at 21000 Northline Road in Taylor.  The purpose of the meeting is to discuss and finalize the CoC’s MSHDA ESG FY 16-17 spending plan and to review and approve the CoC scoring and ranking process for the HUD FY 2016 NOFA.

Posted by akelly on July 6, 2016

Here is the preliminary draft MSHDA ESG award distribution based on current use of the funds and the CoC’s total ESG allocation.  We will finalize at the meeting the week of July 18.

2016-2017 Emergency Solution Grant Allocation

Posted by akelly on

Note: A CoC meeting will be scheduled the week of July 18 to finalize CoC funding strategy.

M E M O R A N D U M

July 5, 2016

To:                   CoC Chairperson, Coordinator

From:               Michelle Edwards, MSHDA Homeless Assistance Specialist

Re:                  2016-2017 Emergency Solution Grant Allocation

MSHDA will be awarding the Out-Wayne CoC Body $294,992 in Emergency Solution Grant funding. This is a $11,443 increase from last year.

PLEASE NOTE: The ESG Application will be available in the MATT 2.0 system on July 1, 2016.

The deadline date for the application to be submitted into MATT 2.0 is July 29, 2016.

If you can apply on Matt 2.0 prior to 7-29-16, please do so.  Applying earlier will allow not only your agency, but MSHDA Directors to sign the grant documents before October 1st. Remember that ESG grants cannot be billed against until both the Fiduciary and MSHDA have signed the grant documents, regardless of the grant start date.  For example; if your grant documents are signed October 15, 2016, you cannot bill MSHDA for any expenses incurred before that date.

A few points that MSHDA would like to emphasize in regard to important changes to this year’s NOFA (please see the ESG NOFA for details) are:

· minimum of 40% of the total grant amount must be awarded to the HARA to be used for financial assistance and case management (both prevention and re-housing).

· minimum of 20% of the 40% must be applied directly to RRH financial (leasing) assistance.

· The CoC must have or assign dedicated person(s) to oversee the Monthly Veterans Report and By-Name List.

  • Shelter funding includes shelter operations and shelter essential services, i.e., case management. Funding to shelters iscapped at 30% of the total grant amount. If a Planning/CoC Body has  shelters receiving over 30% of the total grant amount, this amount must be reduced 5% annually until the shelter operations/essential services cap of 30% is reached.

· Funding to the HARA must increase equal to or higher than the highest percent increase given to any sub-grantee.

· The HARA must have or assign dedicated staff to oversee the HCV Homeless Preference waiting list.

· ESG DV dollars have been turned over to DHHS. CoC bodies cannot allocate any of their award money to DV agencies to administer.

· No grants will be awarded to sub-grantees under $10,000.

If you have any questions or concerns regarding this funding allocation notice, please feel free to contact me.

We appreciate all of the work you continue to do to end homelessness in the state of Michigan, and please know that your ongoing efforts in this cause do not go unnoticed.

Thank you and have a great day!

Michelle Edwards

Homeless Assistance Specialist, Regions 6 & 10

Rental Assistance and Homeless Solutions

Michigan State Housing Development Authority

Ph: 517-241-1156 * Fx: 517-241-3372

For information about MSHDA and social networking, visit

http://www.michigan.gov/mshdasocialnetwork

The FY 2016 CoC Program Competition is Now Open

Posted by akelly on

The FY 2016 CoC Program Competition is Now Open

The Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2016 Continuum of Care (CoC) Program Competition has been posted to the FY 2016 CoC Program Competition: Funding Availability page on the HUD Exchange.

Submission Deadline: Wednesday, September 14, 2016 at 7:59:59 PM EDT

  • The FY 2016 CoC Program Competition is administered under the CoC Program interim rule (24 CFR part 578) and covers the application and award process for the FY 2016 CoC Program funds.
  • The electronic application, e-snaps, is not yet available. HUD strongly encourages CoCs, Collaborative Applicants, project applicants, and stakeholders to use the time before e-snaps opens to:
    • Carefully and thoroughly read the FY 2016 CoC Program Competition NOFA to clearly understand what has changed from last year; and
    • Begin to plan local competitions based on the information, new and changed, from the previous competition, provided in the FY 2016 CoC Program Competition NOFA.
  • An announcement will be made on the FY 2016 CoC Program Competition: Funding Availability page on the HUD Exchange and via listserv message when the e-snaps is available. For your planning purposes, we anticipate this will occur sometime after July 6, 2016.
  • HUD will issue a Preliminary Annual Renewal Demand (ARD) Report that includes each CoC’s Preliminary Pro Rata Need (PPRN) and ARD amounts no earlier than July 8, 2016, followed by a final ARD Report no earlier than August 5, 2016 that will include each CoC’s PPRN, ARD, CoC Planning, and Permanent Housing Bonus amounts available.

What’s New and Special Considerations for the FY 2016 CoC Program Competition

The list below highlights some important information about what has changed, what is new, and special considerations that CoCs should make while planning for the FY 2016 CoC Program Competition. This list is not exhaustive, so please plan to watch the upcoming 2016 NOFA Broadcast and read the Competition Focus Messages for additional information.

  • Tier 1 is now 93 percent of the CoC’s ARD amount, up from the 85 percent in the FY 2015 CoC Program Competition, which means CoCs will have an opportunity to protect more of the higher priority projects.
  • The amount available for the FY 2016 Permanent Housing Bonus is 5 percent of the CoC’s Final Pro Rata Need (FPRN), which allows HUD to provide permanent housing bonus funding to more CoCs.
  • Tier 2 project-level scoring has been revised to include:
    • Up to 50 points based on CoC Application score;
    • Up to 35 points based on where the CoC ranks a project in Tier 2 in the local ranking process;
    • Up to 5 points based on the type of project in Tier 2; and
    • Up to 10 points based on each Tier 2 project’s commitment to a Housing First approach. It is important to note that any project that identifies through the project application as Housing First will be required to operate as such.
  • After several years of preparing for and providing information on performance measures, this is the first Competition where CoCs will be rated for submitting system performance measures, which will be worth 10 points. You can find more information about the System Performance Measures on the HUD Exchange.
  • The local ranking process continues to be crucial to making the CoC program as effective as possible. CoCs should use objective, performance-based criteria to rate projects and should consider both the need to serve particular populations (for example, survivors of domestic violence, youth, and persons with substance use disorders) of people experiencing homelessness and the effectiveness of their projects in reducing homelessness.

HUD strongly encourages CoCs to consider the needs of special populations when making local ranking decisions. In particular, HUD has received many questions about transitional housing (TH) projects that serve people fleeing domestic violence. HUD recognizes that in many communities CoC-funded domestic violence programs are vital, particularly in those places where there are no other projects serving people fleeing domestic violence within a reasonable distance. We encourage CoCs to ensure that these programs are reviewed and ranked with special attention to the needs of the population in mind and that these programs are not unfairly disadvantaged in the local decision-making process. However, we also want to ensure that like all CoC-funded projects, projects serving people fleeing domestic violence are as effective as possible, and we encourage CoCs, when they have TH projects serving households fleeing domestic violence that are lower performing, to reallocate to other types of projects serving people fleeing domestic violence. HUD will release an additional message on this issue shortly.

Listserv Communications

All information related to the FY 2016 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.

If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.

If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox please contactinfo@hudexchange.info. Please be sure to add news@hudexchange.info andinfo@hudexchange.info to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.

Questions

If you have questions pertaining to e-snaps technical issues, please submit your questions to the e-snaps Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program AAQ portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.

The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday throughFriday, except for weekends and federal holidays. Additionally, per the FY 2016 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2016 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Wednesday, September 14, 2016 at 7:59:59 PM EDT.

CoC Minutes 6/02/16

Posted by akelly on

Click here to download the minutes

FY15 Debriefing

Posted by akelly on June 6, 2016

fy-2015-coc-application-debriefing-summary

mi-502-fy15-debriefing-final

CoC Agenda - 06.02.16

Posted by akelly on May 27, 2016

CoC Agenda - 06/02/16

CoC Competition Focus: Creating a Systemic Response to Homelessness

Posted by akelly on May 10, 2016

Leading up to the publication of the FY 2016 Notice of Funding Availability (NOFA), we will publish CoC Competition Focus messages that explain HUD’s policy priorities for the FY 2016 Continuum of Care (CoC) Program Competition and link to key resources to help CoCs and project applicants implement these priorities. These messages will be different than our SNAPS In Focus messages as they will be primarily informational in nature, designed to highlight existing resources to help CoCs and providers effectively implement the priorities, instead of explaining the policy priorities in detail.

In these CoC Competition Focus messages, we will cover the following policy priorities (as identified in the FY 2016 CoC Registration Notice):

  • Creating a systemic response to homelessness (today’s message)
  • Strategically allocating resources
  • Ending chronic homelessness
  • Ending family homelessness
  • Ending youth homelessness
  • Ending veteran homelessness
  • Using a Housing First approach

This first message is about creating a systemic response to homelessness. This priority is intended to encourage communities to develop the systemic supports to ensure that homelessness assistance is well coordinated; well managed; accessible to the populations seeking assistance; transparent to providers, community members, and households seeking assistance; and that it achieves positive outcomes.

Coordinated Entry

A Coordinated Entry system is necessary for developing a systemic response to homelessness in your community. As we noted in a previous message and in guidance, coordinated entry is a powerful tool that is designed to ensure that people experiencing homelessness are prioritized for and matched with the right intervention as quickly as possible. It aims to standardize the access, assessment, and referral process across all providers in the CoC. What does this look like in a particular community? Each CoC’s coordinated entry system will be unique, as it must be designed to meet the needs of people experiencing homelessness in your CoC. However, even with all of these differing needs and capabilities, HUD has identified some core characteristics of an effective coordinated entry process, and asks that CoCs review these carefully, and consider implementing them in your own process.

Planning

Another vital step to developing a systemic response to ending homelessness is to plan as an entire community, not just with homeless service providers. Planning with as many different types of stakeholders as possible will bring more resources and knowledge to the table and ensure that your entire system meets the needs of all persons experiencing homelessness. For example, involving youth and youth providers in your CoC’s planning process can help ensure that you are effectively identifying youth experiencing homelessness, that the coordinated entry process is appropriately assessing their needs, and that there are resources available within the CoC that are desired by the youth. There are a variety of resources available to CoCs looking to engage other, non-traditional stakeholders, including PHAslandlords, and philanthropic organizations that we encourage you to review and use within your CoC if you haven’t started doing so already.

Making Assistance Appealing and Accessible

Resources also have to be welcoming, appealing, and accessible to people experiencing homelessness if your CoC is to end homelessness. Each person experiencing homelessness should have access to inclusive and nondiscriminatory shelter and housing, including those who are transgender and gender non-conforming. We firmly believe that people should not be screened out of programs because of unnecessary barriers and eligibility requirements (e.g., minimum income requirements or sobriety). Additionally, people should not be terminated from programs because they violated rules that were not appropriate in the first place.

For these reasons, we encourage providers to use a Housing First approach whenever possible. This means that housing is operated without preconditions or participation requirements, and the actions that can cause someone to be terminated are limited to those that are necessary to protect the health and safety of other residents and staff. We understand that providing low barrier, client-centered, culturally competent assistance is challenging. However, we strongly believe that it better meets the needs of individuals and families experiencing homelessness and will ultimately result in a more effective system.

Collecting and Analyzing Data

A systemic response to addressing homelessness requires that your CoC understands how your system is functioning as a whole – where the system is strong, and where improvements need to be made. We require CoCs to analyze data and report system performance measures. HUD will begin collecting the system performance measures data for the first time this summer in HUD’s Homelessness Data Exchange (HDX). HUD has published resources to help providers prepare to report on these measures. These required system performance measures look at a range of factors that impact the CoC’s ability to address homelessness, including:

  • the length of time people are experiencing homelessness
  • the number of people returning to homelessness
  • the number of people becoming homeless for the first time
  • the overall number of people experiencing homelessness

Reviewing this data will help your CoC understand the existing resources available and how those resources are contributing to the overall goal of your system.

Your CoC should use this information to improve how your system addresses the needs of persons experiencing homelessness. A true understanding can only be gained if comprehensive, high quality data is collected. Therefore, your CoC should strive to ensure that the homeless inventory in the community is covered in the Homeless Management Information System (HMIS), and that the data meets the highest standards for quality. Additionally, HUD encourages CoCs to develop their own measures that can provide unique information that is meaningful to your individual system. Collecting local performance measures is an important way to maximize resources to end homelessness in your community, and it can also bring other partners to the table, which makes your system stronger.

Thank you for your commitment and work to end homelessness.

Norm Suchar & Brett Gagnon
Office of Special Needs Assistance Programs

Additional Resources Related to Developing a Systemic Response to Ending Homelessness:

Download this CoC Competition Focus: Creating a Systemic Response to Homelessness.